Gujarat High Court Civil Manual (subordinate court practice), 1960
When the records with the prescribed lists are received in the record-room, the Record Keeper shall verify whether the records correspond with those entered in the list, that their classification and arrangement have been properly carried out and that the contents of each file are correct. He shall bring discrepancies, if any, to the notice of the Judge concerned through the Officer in charge of the record branch. The Record Keeper should make an endorsement as regards the correctness or otherwise of the record received and send a copy of the endorsement so made to the Civil Judge concerned so as to reach him within 15 days from the date of the receipt of the record in the record-room.