Gujarat High Court Civil Manual (subordinate court practice), 1960
When a record is removed from the record room for any purpose, the Record Keeper shall insert a memorandum in the prescribed form in its place in the bundle and note in the Record Room Register of despatch of Civil records, the number of the case, the names of the parties, the designation of the court to which it is sent and the date of its removal and shall obtain the signature of the receiving court or Officer in the appropriate column of the Register. If the record is required by a Court at an outstation the signature taken shall be that of the Clerk who acts as the despatchiny clerk. On return of the records the Record Keeper shall note in the same Register the date of return.