Gujarat High Court Civil Manual (subordinate court practice), 1960
1. Applications for copies with deposits should be received by the Record Keeper, but if the record from which the copy is required is in the Court and not in the Record Room the application will be passed on by him to the Sheriestedar or other officer appointed by the Judge, after he has entered it in the Register of Applications and has entered the fee in the Daily Fee Book as provided in rules 3 and 4. 2. In every case in which the application cannot be granted as a matter of course the order of the Judge should be taken and endorsed on the application. 3. Each application should be initialled and endorsed by the Record Keeper with the date of presentation and the amount of deposit. It should then be entered in the Register of applications for copies (Form at page 222) which should be kept in the Record Keeper's Office. Applications for copies should be filed separately in consecutive series after they are disposed of. 4. The Deposit Fee should at once be entered in the Record Keeper's Daily Book, which should be kept in the following form :— Daily Fee Book. Month and Date. Serial No. in the Register of Applications for copies. Amount. 5. Deficit amount, if any, when subsequently received, should be endorsed on the application and at once entered in the Daily Fee Book. 6. At the close of the day the Record Keeper should take the endorsed applications and the money together with the Daily Fee Book to the Nazir and hand over the money to him and take the Nazir's signature on the Daily Fee Book. The Nazir should compare the endorsements on the applications with the entries in the Daily Fee Book before signing it. 7. The Nazir should keep a Deposit Fee Account containing the following columns :— (a) Balance at the close of the month. Receipts. (b) Amount deposited during the month as per Daily Fee Book. (c) Total of columns (a) and (b) . Disbursement. (d) Copying and other fees as per abstract to be credited to Government. (e) Amount refunded to depositors. (f) Comparing and other fees to be credited to Government. (g) Cost of paper to be credited to Government. (h) Copying fee remitted to the Court in which the copy is made. (i) Total of columns (d) to (h). (j) Balance at the close of the month. Total of columns (i) and (j) should agree with column (c).