Gujarat High Court Civil Manual (subordinate court practice), 1960
(i) A Civil Judge should report on the 31st of March each year and on his transfer confidentially upon the members of the ministerial staff to the District Judge. Adverse remarks, if any, should be communicated by the District Judge to the persons concerned in accordance with the principles laid down in paragraph (ii) of Government Circular, Political and Services Department, No. 2263/34, dated 12th December 1946, unless the Civil Judge intimates that he has supplied copy of his remarks to the member concerned. (ii) The Presiding Officer of the Court should leave remarks about his subordinates either on his own transfer or on the transfer of the subordinate concerned, unless he has already reported about him within the previous six months. (See also G.R., C.M., No. 4099, dated 18th December 1950). (iii) Testimonials should not be given to any member of the establishment except (a) when such person is applying for a post elsewhere and his confidential record cannot be supplied to the appointing authority, or (b) when he is retiring from service.