Gujarat High Court Civil Manual (subordinate court practice), 1960
The Government in consultation with the High Court have directed that Executive Officers should scrupulously observe the following procedure as regards correspondence with Judicial Officers :— (1) There is no objection to the Collectors and other Executive Officers addressing the District Judges and other Judicial Officers in routine matters, subject to the following conditions :— (a) Only the Head of the Department or at any rate the Head of Office should correspond direct with the District Judge in routine matters. (b) The officers may use their discretion in deciding whether a particular matter is routine or otherwise and then consider whether or not they should correspond direct with the District Judge. Similarly, the District Judge, may also decide in his discretion whether a particular matter referred to him direct by the District Officers is routine or otherwise and if he considers that the matter referred to him is not of a routine nature, he may return the correspondence to the officer concerned or may move the High Court. (c) No Executive Officer should enter into any correspondence directly with the subordinate Judicial Officers. All correspondence whether routine or otherwise must pass through the District Judge.