Gujarat High Court Civil Manual (subordinate court practice), 1960
(1) The books in a Court Library shall be kept in charge of a clerk appointed for the purpose by the Presiding Officer of the Court. As soon as a clerk takes charge of the books in the Court Library, he shall make a report to the Clerk of the Court about the condition of books, and missing books, if any. (2) The Library Clerk receiving publications from Government, whether they are intended for the Court Library or for the Bar Library, shall immediately after receipt register them. VI. Law Reports. (1) I. L. R. (a) Bombay Series. (b) Calcutta Series. (c) Madras Series. (d) Allahabad Series etc., as necessary. After binding. (2) Bombay Law Reporter. (3) Other Law Reports. VII. Periodicals. VIII. Dictionaries, Glossaries, Lists and Directories. IX. Bound Gazettes. X Statutory Rules. XI Miscellaneous. (4) It shall be the duty of the Library clerk :— (i) to stamp the seal of the Court on the title page and 10th page of the book, (ii) to affix on the lower portion of the spine (back) of the book a label mentioning its serial number, (iii) to affix on the inside of the cover of every book a label in the following form :— Court. Library at Class. Room Sub-head. Cupboard. Serial No. Shelf. Received on These labels will be supplied on indent, by the Superintendent, Government Printing and Stationery Bombay, as standard form No. Civ. B64-Eng. (iv) to check the catalogue every two months and report having done so to the Judge, (v) to report the loss of any book as soon as it is discovered, (vi) to report every six months to the Clerk of the Court whether the books are in good condition and whether any book is missing or damaged and (viii) to paste correction slips and make amendments in (a) India Acts, (b) Bombay Code, (c) Rules and (d) Departmental manuals. When the loss of any book is reported, the Judge shall ascertain from the charge certificates of the clerks concerned the person who is responsible for the loss, and then decide whether the cost of the missing book should be recovered from the clerk or clerks concerned. (6) Where any Book is in constant use with an Officer a note to that effect shall be made in column 7 of the catalogue. (7) In the case of the District Court Library, such Judge working at the District headquarters, as the District Judge may appoint in his behalf and in the case of Court Libraries at other stations, the Civil Judge, Junior Division, and if there is more than one Civil Judge at such place, the principal Civil Judge, shall from time to time, as he may think expedient, and at least once in each year inspect and verify the books in the Library. (8) Such Civil Judge shall, on taking charge of the Court Library, inspect the books and verify them with the catalogue which he will sign. If any book is missing, he shall at once make a report to the District Judge, who may make such enquiry and take such steps for replacing it or otherwise as may appear necessary. (9) All letters and correspondence relating to books shall be kept in a separate file. (10) Gazettes shall be regularly filed and, at the end of the year bound into annual volumes. (11) The Indian Law Reports should be regularly bound as soon as the volumes are completed and index is received. (12) No books should be removed from the Court building except by a Judge or Judicial Magistrate who must give a receipt to the Library clerk for any book he takes home with him and take it back on returning the book. (13) Orders for the removal of obsolete books should be obtained at least every two years from the District Judge.